ADMINISTRATIVE RESOURCES

Anti-Racism Training Policy

• Diocesan Anti-Racism Training Policy

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Audit Forms and Procedures

 

Audits are due September 1 for the previous calendar year (eg. 2024 audit due in 2025)
   
Audit Checklist (use in conjunction with your Audit)

• PDF format

• Word format

  
Audit Guidelines (guideline/policy document)

• PDF format

• Word format

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Clergy Compensation (active & supply)

 

• Clergy Compensation Guidelines (Updated 12/2022)
   

• Supply Clergy Rates: The following are the standard rates for supply clergy (unless negotiated otherwise by the parties) and are effective 01/01/2023
  
  ​✓ $200 for one service + travel  
  ✓ $250 for two services on the same Sunday (at same location) + travel  
  ✓ Travel expense:  the IRS standard mileage rate for the business use of a vehicle. Mileage rates change annually; mileage rate updated usually at year end.
  
  Questions?  Contact the Diocesan Office at 850-434-7337.    ​

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Employment Resources

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​​​Benefits at a Glace

• Clergy Benefits at a Glance (CPG resource)

• Employee Benefits at a Glance (CPG resource)

 

Employment Forms

• ​I - 9

• W - 4 Federal Withholding

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Background Checks

• Clergy - contact Mary Poss - (850) 434-7337 or mary@diocgc.org​

• Lay Employee - download this form, complete, scan and/or email to Kim Weinstein at kim@diocgc.org

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Diocesan Office Employee Handbook ​

 

Health Insurance and Pension Information​

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Medical / Dental   ​​

• Medical / Dental Insurance Information (healthcare benefits info plus annual enrollment information)  

• High Deductible / HSA Fact Sheet for members (2025)

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Pension Information

• Active Clergy​

• Lay Employees

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Forms

• New Assignment Notice (clergy: use to report changes in employment or compensation)

• Benefits Enrollment Form (Click Here)

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The Church Pension Group (www.CPG.org) is your complete resource for all benefits, insurance & pension needs for both clergy and lay personnel.

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Helpful Publications

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• Key Calendar Dates

• Manual of Business Methods in Church Affairs - 2023 update (provides helpful advice on sound, practical internal controls, accounting guidelines and business practices)
   

Tax Info​ (updated in January each year)

• IRS Tax Guide for Churches & Religious Organizations (501c3's)

• Federal Reporting Guidelines for Episcopal Churches  

• Tax Guide For Episcopal Ministers (for 2024 Tax Returns)

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Records Management

• ​Archives Management for Episcopal Parishes and Missions

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Lay Worship Leader / Lay Preacher Compensation

• Lay Minister Directory w Compensation Rates

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Parochial Reports

The Parochial Report is completed online. If you don't remember your login ID, contact the diocesan office. 

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• On-line Instructions 

• Log-in to File your PR

 

Pledge Report

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• Pledge Report Form  (this form will be mailed to all congregations with additional supporting information in November each year)

 

Safeguarding Online (updated 3/2022)

 

• Safeguarding Modules (Who Needs to Take What)

• Safeguarding/Risk Management Guidelines

• Praesidium Academy Website (To Log-in)

• Quick Start Guide (how to register)

    Questions?:  Contact your Church Administrator or the Diocesan Office

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Resources

• TechSoup - Every congregation in the diocese has its own account under the diocesan TechSoup membership, giving your church access to deeply discounted technology products and services available to eligible nonprofits.  If your church would like to take advantage of these savings or needs assistance accessing its TechSoup profile, please contact jenn@diocgc.org. 
   

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Title IV Intake Officers

• The Rev. Canon Ashley Freeman - ashley@diocgc.org

• Lolly Holk - lollyholk@gmail.com

 

Travel and Expense

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• Travel and Expense Form

• Travel and Expense Guidelines (please review prior to travel)